Tally ERP 9 Easy Learning Notes
To Start Tally ERP 9:-
Start >Programs >Tally ERP 9 >Tally ERP-9 Click
Or Double click on the Tally ERP 9 icon on your Desktop
Above Screen Components
Title Bar, Harizontal Button bar, Close button,Gateway of Tally,
Buttons toolbar, CalculatorArea, Info panel.
Imp:-
While Working with TallyERP 9, use the following conventions:
Mouse /Keyboard Conventions
Action | Particulars |
Click | Press the left mouse button. |
Double-click | Press and release the left mouse button twice, without moving the mouse pointer off the item |
Choose | Position the mouse pointer on the item and click the left mouse button |
Select | Position the mouse pointer on the item and doubleclick the left mouse button. |
Press | Use the keys on the keyboard in the combination shown |
Fn | Press the function key. |
Fn | Press ALT + function key |
Fn | Press CTRL + function key |
Switching between Screen Areas:
When Tally.ERP 9 first loads, the Gateway of Tally screen displays.
To toggle between this screen and the Calculator/ ODBC server area
at the bottom of the screen, press Ctrl+N or Ctrl+M as indicated on the screen. A green bar highlights the active area of the screen.
Quitting Tally.ERP 9 :-
You can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9 requires all screens to be closed before it shuts down
Following ways to quit working on Tally.ERP 9
1. Press Esc until you see the message Quit? Yes or No ? Press Enter or Y, or click Yes to quit Tally.ERP 9.
2. Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally.
3. You can also press Enter while the option Quit is selected from Gateway of Tally.
1). Creation of a Company:-
Go to Gateway of Tally > Company Info. > Create Company
Or from the buttons bar select by using mouse Company Info.
Or Alt +F3 to bring up the Company Info Menu
To Select a Company:-
Go to the Gateway of Tally > Alt + F3 > Company Info. > Select Company OR Press F1.
To Alter Company Details :-
Go to the Gateway of Tally > Alt + F3 > Company Info. >Alter
To Shut a Company :-
Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company
Or
Alt +F1
2). F11: Features:-
Features are divided in to Four Major Categories –
- Accounting Features
- Inventory Features
- Statutory & Taxation
- Tally. NET Features
Gateway of Tally > Press F11 OR
To Select F11:Features from button bar
Note: If you want change some features at any screen of Tally.ERP9 Press F11 (Functional Key).
Accounting Features :-
Go to Gateway of Tally > F11: Features > Accounting Features or click on F1: Accounts
Inventory Features:-
Go to Gateway of Tally > F11: Features > Inventory Features or click on F2 : Inventory
Statutory & Taxation:-
Go to Gateway of Tally > F11: Features > Statutory & Taxation or click on F3 : Statutory
Tally.NET Features:-
Go to Gateway of Tally > F11: Features > Tally.NET Features or click on F4 : Tally.NET
3). F12: Configurations:-
In Tally.ERP 9, the F12: Configurations are provided for Accounting, Inventory & printing options and are user-definable as per your requirements.
The F12: Configuration options vary depending upon the menu display. i.e., if you press F12: configure from Voucher entry screen, the respective F12: Configurations screen is displayed.
Go to Gateway of Tally > press F12: Configure
4). In Master Creation:-
Group and Ledger Creation
Group Creation:–
Go to the Gateway of Tally > Accounts Info. > Groups > Create
Or A +G+C from Gateway of Tally
Group Alter :-
Go to the Gateway of Tally > Accounts Info. > Groups > Alter
Or A +G+A from Gateway of Tally
Group Display:-
Go to the Gateway of Tally > Accounts Info. > Groups > Display
Or A+G+D of Gateway of Tally
You can create Multiple Group:-
Go to the Gateway of Tally > Accounts Info. > Groups > CReate
Or A+G+R from Gateway of Tally
To Alter Multiple Group:-
Go to the Gateway of Tally > Accounts Info. > Groups > AlTer
Or A+G+T from Gateway of Tally
To Display Multiple Group:-
Go to the Gateway of Tally > Accounts Info. > Groups > DIsplay
How to create Ledgers:-
Ledger Creation:–
Go to the Gateway of Tally > Accounts Info. > Ledger> Create
Or A +L+C from Gateway of Tally
Ledger Alter :-
Go to the Gateway of Tally > Accounts Info. > Ledger > Alter
Or A +L+A from Gateway of Tally
Ledger Display:-
Go to the Gateway of Tally > Accounts Info. > Ledger > Display
Or A+L+D of Gateway of Tally
You can create Multiple Ledgers:-
Go to the Gateway of Tally > Accounts Info. > Ledger> CReate
Or A+L+R from Gateway of Tally
To Alter Multiple Ledger:-
Go to the Gateway of Tally > Accounts Info. > Ledger > AlTer
Or A+L+T from Gateway of Tally
To Display Multiple Ledger:-
Go to the Gateway of Tally > Accounts Info. > Ledger > DIsplay
Or A+L+I from Gateway of Tally
5). Creating Inventory Masters in Tally .ERP 9:-
Go to Gateway of Tally – Inventory Info.
Creation of Stock Group :-
Gateway of Tally > Inventory Info. > Stock Groups > Create
Or I+G+C from Gateway of Tally
Alter of Stock Group:-
Gateway of Tally > Inventory Info. > Stock Groups > Alter
Or I+G+A from Gateway of Tally
Creating Units of Measure:-
Gateway of Tally > Inventory Info. > Units of Measure > Create
Or I+U+C from Gateway of Tally
Creating Stock Item:-
Gateway of Tally > Inventory Info. > Stock Items > Create
Or I+I+C from Gateway of Tally
Creating Stock Categories:-
First change F11 Features -(F2 inventory features)-Maintain Stock Categories-set –Yes to get additional option Stock categories under InventryInfo.
Gateway of Tally > Inventory Info. > Stock Categories > Create or
I+C+C from Gateway of Tally
Creating Godowns:-
First change F11 Features -(F2 inventory features)-Maintain Multiple Godowns-set –
Yes to get additional option Godown under Inventry Info.
Gateway of Tally > Inventory Info. > Godown > Create or
I+D+C from Gateway of Tally
6). Voucher Entry in Tally ERP 9 :-
Accounting Vouchers:-
Tally .ERP9 is Pre-Programmed variety of accounting Vouchers, each designed to perform a different Job. The Standard Accounting Vouchers are –
- Contra Voucher (F4):- Contra Voucher is use specific for Cash Deposit at Bank & Cash Withdrawal
- Gateway of Tally > Accounting Vouchers> F4:Contra
- Payment Voucher (F5):- All payment entry in Payment Voucher
- Receipt Voucher (F6):- All Receipt entry maid in Receipt Voucher
- Journal Voucher(F7) :- All Journal Voucher used for other than cash/bank and Purchase of Goods & Sales of Goods
- Sales Voucher /Invoice (F8) :- The Sales Voucher used all cash bank Sales
- Credit Note Voucher (Ctrl+F8):- All Sales Return transactions here entered.
- Purchase Voucher (F9):- Cash or Credit Purchase entry made here.
- Debit Note Voucher (Ctrl+F9) : All Purchase Return transactions here entered.
- Reversing Journals (F10):-Reversing Journals are special Journals that are automatically reversed after a specified date. Gateway of Tally +F11 >F1: Accounting Feature –Use Reversing Journal & Optional Vouchers –Yes.
- Memo voucher (CTRL+ F10):- Memorandum Vouchers is a non-accounting voucher and the entries made using the memo voucher will not affect your accounts. In other words, Tally does not post these entries to ledgers but stores them in a separate Memorandum Register.
You can use the Memorandum Vouchers for:
- Payments towards suspense accounts – consider a company gives its employee cash for Conveyance expenses, the exact nature and cost of which are unknown. For such transactions, you can enter a voucher for the petty cash advance. A voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash. However, a simpler way of doing it is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the actual details are known.
- Vouchers not verified at the time of entry – if you do not understand the details of a voucher you are entering, you can enter it as a Memo voucher and amend it later when the details are available.
- Items given on approval – Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can delete the memo voucher if the sale is not made.
7). Trade Discounts:-
If we want a separate column for discount in Invoices :-
- To activate Separate Discount Column in Invoice-
- Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
- Activate -Separate Discount Column in Invoice Set as –Yes
Use Different Actual & Billed Quantity
- When there is difference between Quantities purchase/sold and delivered,we
- have to specify quantities, at the time of invoicing.
- Example. We have delivered 4 T-Sharts out of which 1 T-Shirt free.then
- we will issue a bill for 3-T-Shirts.
- Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
- Active – Use Separate actual and billed quantity Columns as –Yes
Zero Valued Entries in Voucher:-
It is useful Free Samples -in Purchase or Sales vouchers time
Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
Activate – Enable Zero-Valued transactions- Set –Yes
8). Cost Centres:-
Example of Cost Centre are –
- Department of an orgation-Finance,Manufacturing,Marketing,HR,Admin Etc
- Product/Service of a Company-Product X,Product Y, Product Z
- Individual such as Salesman -1,Salesman 2
- Go to Gateway of Tally > Press F11 Features- F1 for Accounting Features-
- Activate-Maintain Cost Centre-To Yes > Maintain more than one cost category to
- Yes and Accept the features
Creation of Cost category:-
Gateway of Tally—Accounts Info-Cost Category-Create
Creation of Cost Centre :-
Gateway of Tally—Accounts Info-Cost Centre-Create
9). Invoice No Number Creation:-
- Gateway of Tally-Accounts Info-Voucher Types- Alter- Sales-
- Method of Voucher Numbering- Select -Automatic-
- Use Advance Configuration-Set-Yes-Voucher Type Alteration Screen Display-
- Ask –Starting no, Width of Numerical Part- From date-Prefix & Suffix Details
- Example : TRP/00001/2020-21
10). Report Shortcuts Relating to Tally.ERP9.
All short cuts from Gateway of Tally-
- Purchase Register Required – D+A+P
- Sale Register ” – D+A+S
- Cash/Bank Book ” – D+A+C
- Journal Register – D+A+J
- Any Ledger Required – D+A+L
- Receivable Outstanding – D+S+O+R
- Payable Outstanding – D+S+O+P
- Outstanding Ledgers – D+S+O+L
- Cost centre Breakup Reports – D+S+C+O
Inventory Reports:-
- Physical Stock Register – D+I+P
- Stock Movement Analysis – D+I+M
- Cash Flow – D+C+C
- Funds Flow – D+C+F
Exception Reports:-
- Negative Stock – D+X+N
- Negative Ledgers D+X+L
Statutory Reports :-
- GST Reports- D+O+G
- TDS Reports – D+O+T
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