Tally ERP 9 Basic Notes

Quitting Tally.ERP 9 :-

You can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9 requires all screens to be closed before it shuts down

Following ways to quit working on Tally.ERP 9

1. Press Esc until you see the message Quit? Yes or No ? Press Enter or Y, or click Yes to quit Tally.ERP 9.
2. Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally.
3. You can also press Enter while the option Quit is selected from Gateway of Tally.

1). Creation of a Company:-

Go to Gateway of Tally > Company Info. > Create Company
Or from the buttons bar select by using mouse Company Info.
Or Alt +F3 to bring up the Company Info Menu

To Select a Company:-

Go to the Gateway of Tally > Alt + F3 > Company Info. > Select Company OR Press F1.

To Alter Company Details :-

Go to the Gateway of Tally > Alt + F3 > Company Info. >Alter

To Shut a Company :-

Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company
Or
Alt +F1

2). F11: Features:-

Features are divided in to Four Major Categories –

• Accounting Features
• Inventory Features
• Statutory & Taxation
• Tally. NET Features

Gateway of Tally > Press F11 OR
To Select F11:Features from button bar

Note: If you want change some features at any screen of Tally.ERP9 Press F11 (Functional Key).

Accounting Features :-

Go to Gateway of Tally > F11: Features > Accounting Features or click on F1: Accounts

Inventory Features:-

Go to Gateway of Tally > F11: Features > Inventory Features or click on F2 : Inventory

Statutory & Taxation:-

Go to Gateway of Tally > F11: Features > Statutory & Taxation or click on F3 : Statutory

Tally.NET Features:-

Go to Gateway of Tally > F11: Features > Tally.NET Features or click on F4 : Tally.NET

3). F12: Configurations:-

In Tally.ERP 9, the F12: Configurations are provided for Accounting, Inventory & printing options and are user-definable as per your requirements.

The F12: Configuration options vary depending upon the menu display. i.e., if you press F12: configure from Voucher entry screen, the respective F12: Configurations screen is displayed.

Go to Gateway of Tally > press F12: Configure

4). In Master Creation:-

Group and Ledger Creation

Group Creation:–

Go to the Gateway of Tally > Accounts Info. > Groups > Create
Or A +G+C from Gateway of Tally

Group Alter :-

Go to the Gateway of Tally > Accounts Info. > Groups > Alter

Or A +G+A from Gateway of Tally

Group Display:-

Go to the Gateway of Tally > Accounts Info. > Groups > Display

Or A+G+D of Gateway of Tally

You can create Multiple Group:-

Go to the Gateway of Tally > Accounts Info. > Groups > CReate

Or A+G+R from Gateway of Tally

To Alter Multiple Group:-

Go to the Gateway of Tally > Accounts Info. > Groups > AlTer

Or A+G+T from Gateway of Tally

To Display Multiple Group:-

Go to the Gateway of Tally > Accounts Info. > Groups > DIsplay

How to create Ledgers:-

Ledger Creation:–

Go to the Gateway of Tally > Accounts Info. > Ledger> Create

Or A +L+C from Gateway of Tally

Ledger Alter :-

Go to the Gateway of Tally > Accounts Info. > Ledger > Alter

Or A +L+A from Gateway of Tally

Ledger Display:-

Go to the Gateway of Tally > Accounts Info. > Ledger > Display

Or A+L+D of Gateway of Tally

You can create Multiple Ledgers:-

Go to the Gateway of Tally > Accounts Info. > Ledger> CReate

Or A+L+R from Gateway of Tally

To Alter Multiple Ledger:-

Go to the Gateway of Tally > Accounts Info. > Ledger > AlTer

Or A+L+T from Gateway of Tally

To Display Multiple Ledger:-

Go to the Gateway of Tally > Accounts Info. > Ledger > DIsplay

Or A+L+I from Gateway of Tally

5). Creating Inventory Masters in Tally .ERP 9:-

Go to Gateway of Tally – Inventory Info.

Creation of Stock Group :-

Gateway of Tally > Inventory Info. > Stock Groups > Create

Or I+G+C from Gateway of Tally

Alter of Stock Group:-

Gateway of Tally > Inventory Info. > Stock Groups > Alter

Or I+G+A from Gateway of Tally

Creating Units of Measure:-

Gateway of Tally > Inventory Info. > Units of Measure > Create

Or I+U+C from Gateway of Tally

Creating Stock Item:-

Gateway of Tally > Inventory Info. > Stock Items > Create

Or I+I+C from Gateway of Tally

Creating Stock Categories:-

First change F11 Features -(F2 inventory features)-Maintain Stock Categories-set –Yes to get additional option Stock categories under InventryInfo.

Gateway of Tally > Inventory Info. > Stock Categories > Create or

I+C+C from Gateway of Tally

Creating Godowns:-

First change F11 Features -(F2 inventory features)-Maintain Multiple Godowns-set –Yes to get additional option Godown under Inventry Info.

Gateway of Tally > Inventory Info. > Godown > Create or

I+D+C from Gateway of Tally

6). Voucher Entry in Tally ERP 9 :-

Accounting Vouchers:-

Tally .ERP9 is Pre-Programmed variety of accounting Vouchers, each designed to perform a different Job. The Standard Accounting Vouchers are –

1. Contra Voucher (F4):- Contra Voucher is use specific for Cash Deposit at Bank & Cash Withdrawal
   • Gateway of Tally > Accounting Vouchers> F4:Contra
2. Payment Voucher (F5):- All payment entry in Payment Voucher
3. Receipt Voucher (F6):- All Receipt entry maid in Receipt Voucher
4. Journal Voucher(F7) :- All Journal Voucher used for other than cash/bank and Purchase of Goods & Sales of Goods
5. Sales Voucher /Invoice (F8) :- The Sales Voucher used all cash bank Sales
6. Credit Note Voucher (Ctrl+F8):- All Sales Return transactions here entered.
7. Purchase Voucher (F9):- Cash or Credit Purchase entry made here.
8. Debit Note Voucher (Ctrl+F9) : All Purchase Return transactions here entered.
   • Reversing Journals (F10):-Reversing Journals are special Journals that are automatically reversed after a specified date. Gateway of Tally +F11 >F1: Accounting Feature –Use Reversing Journal & Optional Vouchers –Yes.
9. Memo voucher (CTRL+ F10):- Memorandum Vouchers is a non-accounting voucher and the entries made using the memo voucher will not affect your accounts. In other words, Tally does not post these entries to ledgers but stores them in a separate Memorandum Register.

   • You can use the Memorandum Vouchers for:

   • Payments towards suspense accounts – consider a company gives its employee cash for Conveyance expenses, the exact nature and cost of which are unknown. For such transactions, you can enter a voucher for the petty cash advance. A voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash. However, a simpler way of doing it is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the actual details are known.
   • Vouchers not verified at the time of entry – if you do not understand the details of a voucher you are entering, you can enter it as a Memo voucher and amend it later when the details are available.
   • Items given on approval – Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can delete the memo voucher if the sale is not made.

7). Trade Discounts:-

If we want a separate column for discount in Invoices :-

• To activate Separate Discount Column in Invoice-
• Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
• Activate -Separate Discount Column in Invoice Set as –Yes

Use Different Actual & Billed Quantity

• When there is difference between Quantities purchase/sold and delivered,we have to specify quantities, at the time of invoicing.
• Example. We have delivered 4 T-Sharts out of which 1 T-Shirt free.then we will issue a bill for 3-T-Shirts.
• Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
• Active – Use Separate actual and billed quantity Columns as –Yes

Zero Valued Entries in Voucher:-

It is useful Free Samples -in Purchase or Sales vouchers time

Gate Way of Tally-Press F11-Features-F2 for Inventory Features-

Activate – Enable Zero-Valued transactions- Set –Yes

8). Cost Centres:-

Example of Cost Centre are –

• Department of an orgation-Finance,Manufacturing,Marketing,HR,Admin Etc
• Product/Service of a Company-Product X,Product Y, Product Z
• Individual such as Salesman -1,Salesman 2
• Go to Gateway of Tally > Press F11 Features- F1 for Accounting Features-
• Activate-Maintain Cost Centre-To Yes > Maintain more than one cost category to Yes and Accept the features

Creation of Cost category:-

Gateway of Tally—Accounts Info-Cost Category-Create

Creation of Cost Centre :-

Gateway of Tally—Accounts Info-Cost Centre-Create

9). Invoice No Number Creation:-

• Gateway of Tally-Accounts Info-Voucher Types- Alter- Sales-
• Method of Voucher Numbering- Select -Automatic-
• Use Advance Configuration-Set-Yes-Voucher Type Alteration Screen Display-
• Ask –Starting no, Width of Numerical Part- From date-Prefix & Suffix Details
• Example : TRP/00001/2020-21

10). Report Shortcuts Relating to Tally.ERP9.

All short cuts from Gateway of Tally-

• Purchase Register Required – D+A+P
• Sale Register ” – D+A+S
• Cash/Bank Book ” – D+A+C
• Journal Register – D+A+J
• Any Ledger Required – D+A+L
• Receivable Outstanding – D+S+O+R
• Payable Outstanding – D+S+O+P
• Outstanding Ledgers – D+S+O+L
• Cost centre Breakup Reports – D+S+C+O

Inventory Reports:-

• Physical Stock Register – D+I+P
• Stock Movement Analysis – D+I+M
• Cash Flow – D+C+C
• Funds Flow – D+C+F

Exception Reports:-

• Negative Stock – D+X+N
• Negative Ledgers D+X+L

Statutory Reports :-

• GST Reports- D+O+G
• TDS Reports – D+O+T